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Terms of reference
RACE WEEK FORMAT
Attendance
Historically, 400 – 750 attendees, including guests, spouses, etc.
In 2003, we had approx. 625 attending the WASC in Lenzerheide, Switzerland. In 2004 we had over 400 attendees in Mt. Alyeska, Alaska. In 2005/Levi, Finland approx 5oo, in 2006 Schladming, Austria and 2007 Jackson, Wyoming approx 600 attendees, Garmisch-Partenkirchen, Germany approx 600 attendees.
Alpine racers: 200 – 270, Snowboard racers: 50 – 85, Nordic racers: 40 – 60
Teams are between 2 and 100 members per airline though the Race team per airline is limited according to our race rules.
Experience has shown that the above figures vary with snow conditions, area location, and the economy as it affects the airline industry.
EVENTS REQUIRED
Sunday: Arrival and Registration/ Welcome reception
Monday: Training courses/ IASF Board Meeting/ Snowboard Time trail/ Team captains meeting/ opening ceremonies
Tuesday: 10K women/ 20K Men (Nordic)/ GS (Alpine)/ Snowboard finals(?)/ Awards presentation
Wednesday: SL (Alpine)/ Snowboard finals (?)/ Theme party
Thursday: 5K Women/ 10 K Men/ 3x1K Mixed relay (Nordic)/ Fun Race/ Awards Banquet
Friday: Free ski/ Departure
This schedule can be altered as long as it conforms to our IASF Rulebook.
HOST AREA MAJOR RESPONSIBILITIES
Registration Fee
A fee proposed by the area to cover operational costs for the week; including items such as races, local area transportation, race results (using IASF rules and FIS standard), complete week race results for each team plus 40 copies, parties, awards, $15(USD)/15€ rebate to IASF per attendee, and any other costs associated with the WASC race week.
Parties
A minimum of three evening functions, including the Awards Banquet, should be provided to allow the attendees to gather informally. They should reflect in some way the manner which parties or local customs in your area are celebrated. The final formal Awards Banquet must accommodate all attendees and guests. If a sit-down dinner, if not possible, another proposal should be presented. All parties need good fun and dance music.
Meetings
The IASF Board will require a meeting room conveniently located to the lodging complex during the week suitable for 30 people. The Team captains meeting will require a room on Monday and Wednesday that is appropriate for 80 people.
Alpine Races
GS Course
80 seconds for male and female if less then two runs are required. Terrain should be of FIS homologation standard or similar.
SL Course
40-60 seconds. Men and Women run on separate courses. Terrain should be of FIS homologation standard or similar.
Practice courses
All day on Monday and short courses on race day.
BIBO
Reverse 15 used in all two run races.
See the IASF rulebook for complete requirements.
Nordic Races
Full practice courses starting Sunday P.M.
10 K and 20 K races for men.
5 K and 10 K races for women.
3 x 1 K Relay race, three racers per team, no limit on number of teams.
See the IASF rulebook for complete requirements.
Snowboard races
Qualifying races held on Monday or Tuesday and Finals held on Tuesday or Wednesday.
See the IASF rulebook for complete requirements.
Fun Race
An interesting event with the object of good fun and outrageous costumes.
Transportation
Provide transportation to and from airport.
HOST AREA ADDITIONAL RESPONSIBILITIES
- Provide at least two observers to the preceding year’s event to observe the event and answer all questions concerning the next event. Bring packets of informative material for distribution to team captains (75 packets). The observers should have knowledge of all aspects of resort operations and racing. The observers should be the personnel that will be used to coordinate the next year’s event.
- Host a Board of Directors meeting the September preceding the event to plan the WASC.
- Print and distribute brochures to include dates, rates, schedule, facilities, etc.
- Assist in arranging ground transportation, if applicable.
- Provide personnel to conduct all facets of team captain’s room and race registration.
- Provide registration packet for each attendee to include area info, schedule, trail maps, discount coupons, sponsors gifts, etc.
- Provide ID badges to be used for entrance to all events.
- Provide entertainment/music and security at all social events.
- Provide race awards of appropriate quality with the IASF logo.
- Provide waxing facilities at or near lodging.
- Provide gatekeepers, timers, jury, starters, result boards, practice areas and racing bibs. All the preceding in accordance with IASF standard.
- Provide complimentary lodging (double room Saturday-Friday), 4 day lifts, and registration fees to three IASF officers and three TD’s during the WASC.
- Provide complimentary registration fees and 3 day lifts to the Board of Directors during the WASC. (Approximately 17)
- Provide an accurate accounting of attendance and the prompt return of $15 (USD/Euro) per attendee to IASF as detailed in the IASF Rulebook.
IASF CANCELLATION POLICY
A final decision as to snow conditions will be made by the IASF president and the resort race director ten days prior to the start of the race week. If the week is cancelled for cause there shall be no financial penalty to the participants or teams. Cause for cancellation would be the inability to support an FIS race safely.
IASF will be sanctioning the 50th WASC in Björkliden, Sweden from 8th March to 13th March 2009. You are more than welcome to attend and give a 5-minute presentation at our team captains meeting on Monday. However it is not required.
Your bid for our future events will be very important to us in order that we keep the tradition of the WASC in the hands of quality, interested ski area and lodging operators.
All information on the IASF can be found on this web site.
